VENDOR SPECIFIC INFORMATION
Am I Eligible to vend at City of Craft 2016?
It is City of Craft's mandate to support all levels of makers of handmade, original, community oriented and/or locally-made goods. Importers and wholesalers are therefore ineligible. Re-sellers, and retail stores are also ineligible for vendors spots, with the exception of our long-standing retail sponsors and partners. Eligibility criteria is based on depth of process (eg., a flameworker who makes their own beads for glass bead jewellery is given priority over someone who purchases ready-made glass beads for their work) and originality. While we welcome both emerging and established artists, preference is sometimes given to newer makers who have not participated in the show before, in order to give everyone an opportunity to exhibit their work and promote growth.
What types of crafts are you looking for?
We are seeking a diversity of crafts that represent a range of aesthetics, media, techniques, and sensibilities. Solid craftership, originality, and wicked style are definitely bonuses. Please note that we receive a large number of applications for wire and bead jewellery. Take a look at the galleries of some of our previous shows, last year's vendor line-up. or scroll through our Instagram feed and Pinterest boards to see the type of work we've included in the past.
How do I apply?
Applications for Winter 2016 open in mid-August and will be live until September 10th, 2016 at midnight EST. Applications are now done exclusively through an online form found here.
Can I apply if I am not from Toronto?
Why, yes you can. We do weight vendor selections slightly towards locals, but this only comes up in cases of neck-and-neck jury votes in the more competitive categories.
Due to issues of opportunity and geography, City of Craft defines local as all of Southern Ontario. Our neighbourly, semi-local consideration extends to all of Ontario, Quebec, Western New York and Eastern Michigan.
When is City of Craft 2016?
City of Craft takes place on the second weekend of December (the 10/11th), with an opening party on the evening of Friday, December 9th. There is a $2 admission fee that allows visitors access to the show for the entire duration. City of Craft is free to attend for children under 12. The hours of the show are 6pm-10pm on Friday, 11am-6pm on Saturday, and 11am-5pm on Sunday.
Where is the event taking place?
City of Craft is partnered with The Theatre Centre at 1115 Queen St. West (at Lisgar). Housed in the former Carnegie Library (a heritage property built in 1909), The Theatre Centre is a live arts hub and incubator featuring two fully-accessible floors, a green roof patio, and delightful cafe that allows visitors to sip and nibble and chill out over the course of the show.
How are vendors selected?
Every year, a jury is assembled of City of Craft's founders and staff, as well as other invited jurors from the Toronto craft community. These guest jurors change annually and usually represent like-minded territories of the craft world that are slightly different from our backgrounds. In the past, guest jurors have included craft-based installation artists, retailers, curators, makers, etc.
Jurying is done anonymously through voting sheets, voting is tallied and then table allocations are given out based on votes. Distribution of space by category is also pre-determined (ie. jewellery may represent 40% of the applications but does not represent 40% of the space given). We also assemble our waiting list at this point in the process.
How many applications do you receive?
For our Winter show, we usually receive between 300 - 500 applications for our 40-50 vendor spots.
What is the deadline for applying to City of Craft Winter 2016?
The deadline to apply is midnight EST on September 10th, 2016. Due to time and jurying constraints, late submissions can not be considered.
Do I have to pay to apply?
Yes. There is a $6 non-refundable application fee. All monies collected as application fees will go toward the costs of running the jury session.
Do I have to submit samples of my work?
If you are applying in either the cosmetics or edibles categories, then yes, non-returnable samples are required for the jury to assess. These samples need not be full jars, soaps or foodstuffs. Photographs are also consulted to give a sense of packaging and presentation. The samples serve only to communicate the quality of your product. In all other categories, submissions are considered based on photographs and written descriptions alone. Refer to the application form to find out where samples can be sent/delivered.
How much does it cost to participate in the show as a vendor?
Vendor fees depend on how much table space you require (and are allotted). A full table (8ft) is $250, a 6ft table is $200 and a half table (4ft) is $150. This is the total cost for all three days of the show. Vendor fees are payable after the selection process. Accepted vendors will be sent all the payment details by email when jury results go out in October.
How big are the tables?
A full table is approximately 2.5 feet deep by 8 feet long, and a half table is 2.5 by 4 feet. We also always have a few mid-sized tables at 2.5 by 6 feet.
How many chairs are available at each table?
To ensure comfortable vendor seating we are limiting the amount of chairs available to two per applicant. Chairs will be provided.
Can I share a table/table space?
No. Vendors wishing to sit together can request such an arrangement but still need to apply separately. Vendors are selected based on the work they applied with and may not display/share work made by other artists, or work that varies greatly from their initial application. Collaborative projects and business are, of course, welcome but, if accepted, are treated and promoted as one business.
I have my own table/tent/rack – can I use this instead of the tables you provide? If so, can I get a discount on my vendor fee?
Sorry, due to space limitations the tables we set up are your only option. Please feel free to bring any racks or displays that can be safely placed on top of or underneath your table (large structures should be secured). If you have a custom built display that you use in lieu of a table, then please provide details in your application and we will see if it is possible to accommodate it. Please note: our space is very limited and it is rare that we find ourselves able to accommodate special display requests. Planning for a table-top display is the best course of action.
Can someone else sell my work on my behalf?
Part of what makes City of Craft unique is the interaction between maker and buyer, so we require makers to be present on the sale days. Do not apply if you will not be able to attend the entire weekend. We understand that something may come up that may prevent you from being on site the whole time, and these situations will be reviewed on a case-by-case basis. You are of course welcome to bring a helping hand to set up your table and sell work, and volunteers are usually available to watch your table should you need to step away briefly for any reason.
I could only do one day of the 3-day show, is it possible to apply for only one of the three days that City of Craft happens? Nope. Sorry. All or nothin'. Otherwise, the floor plan might explode...not to mention the jury.
I am also applying to/participating in the One of a Kind Holiday show; Can I participate in their show and yours?
Sadly, no. This is not our policy; A clause that limits your ability to do other local shows is in the fine print of the contract you will sign if accepted to One of a Kind. When processing applications, we do not research whether or not you have applied to their show, but they have historically followed through with this clause. Their restrictions also apply to re-sellers so if a store that carries your wares has a sponsor table at City of Craft, they will also not be allowed to sell your line.
Is there anything I should bring to the fair if I am accepted?
Tables and chairs will be provided, as well as overhead lighting. You are encouraged to bring your own lighting for your table to ensure your customers can view your work in all its glory. If you do so, please bring an extension cord & power bar (plenty of outlets are available). Table coverings are required, and signage with company name is encouraged.
When will I be notified of my acceptance into City of Craft 2016?
All vendors accepted into the show will be notified via email by mid-October, 2016.
How do I pay my vendor fee once accepted?
You are required to submit payment by email transfer or PayPal after you are notified of your acceptance. Payment will be due two weeks after acceptance emails go out, with further information available in the acceptance emails. If you do not pay on time, your spot will be forfeited to the next applicant on the waiting list.
What is your cancellation policy?
Once accepted, your participation fee is non-refundable.
Why wasn't my application accepted?
With up to 500 crafters applying for only 50 spots, unfortunately we have to turn away tonnes of great makers. Please do not take this personally! While we wish there was space for everyone, the jurying process aims to select a diverse range of work each year. If you do not get in, we encourage you to keep applying.
Is there a waiting list?
Yes, there is. If you are put on our waiting list, we'll let you know as soon as there is an opening for the Winter show.
Further questions? Email us at firstname.lastname@example.org